Quickbooks Desktop Vs Quickbooks Online: Which is best for you in 2024(Wed mastery.com)

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Quickbooks Desktop Vs Quickbooks Online: Intuit QuickBooks stands out as a leading choice in the realm of accounting software, renowned for its widespread popularity. The software offers two distinct versions: QuickBooks Online and QuickBooks Desktop, each accompanied by its own array of plans and advantages. Notably, one version comes at a higher price point compared to the other, prompting careful consideration of which option best aligns with specific needs and circumstances.

In this comparison between QuickBooks Online and Desktop, we’ll delve into the disparities between the two versions, shedding light on their unique features and functionalities. We’ll also assess which version is better suited for seamless collaboration on the go and which one boasts swifter performance and a more extensive range of advanced features.

Quickbooks Desktop Vs Quickbooks Online

Quickbooks Desktop represents a traditional approach to accounting software, requiring downloading and installation onto your computer. In contrast, QuickBooks Online operates as cloud-based accounting software accessible through internet connectivity. The Desktop version entails an annual fee starting at $549.99, while the Online alternative starts at $15 per month. Both versions offer mobile applications; however, the Desktop app primarily serves as a means to upload receipts, while the Online mobile app offers a more comprehensive range of functionalities.

Businesses comfortable with traditional accounting practices and not requiring real-time collaboration typically find QuickBooks Desktop suitable. Conversely, QuickBooks Online caters well to businesses in need of real-time collaboration and the flexibility to access their accounting files from any device. Notably, the two versions function independently, meaning data inputted on Desktop doesn’t synchronize with the Online version, and vice versa.

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QuickBooks Desktop
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View Plans-:Learn More
PriceStart At $549.99 per Year
Mobile Apps Yes, but Limited Functionalities
Track MileageYes

Why We Picked It

QuickBooks Desktop Pro offers a comprehensive suite of features including invoicing, payment acceptance, sales and sales tax tracking, mileage logging, bill management, connectivity with over 200 apps, and access to a limited mobile app for accounting on the go. The annual subscription for one user is priced at $549.99. However, it’s worth noting that QuickBooks Desktop Pro is no longer available for direct purchase on the Intuit website. To acquire the software, interested parties can reach out to Intuit directly at (844) 848-0426.

For enhanced capabilities, users can opt to upgrade to QuickBooks Desktop Premier Plus at $799.99 per year. This version offers forecasting tools and industry-specific features such as tracking profitability by product, project, and client, as well as progressive client billing by phase, and the ability to manage donor contributions and sales summaries.

For businesses requiring even more advanced functionalities, QuickBooks Desktop Enterprise offers an option priced at $1,410 per year. This plan provides advanced pricing, reporting, and inventory management features. The pricing and user limits vary across plan tiers, with additional reports and users available at higher tiers. It’s important to note that concurrent users are sold separately.

Each plan also includes a mobile app for uploading receipts, providing added convenience and flexibility for users on the go.

Pros & Cons

Track Inventory, enjoy unlimited support from QuickBooks experts across all plans, and easily manage payments to 1099 contractors with QuickBooks Desktop. The software operates on a recurring annual subscription model. However, it’s important to note that compared to its online counterpart, QuickBooks Desktop provides access to a more limited selection of apps, offering around 200-plus apps as opposed to over 650 available with the online version.

While QuickBooks Desktop does offer a mobile app for added convenience, its functionality is somewhat limited compared to the online version. Additionally, users should be aware that payroll services come at an additional cost with QuickBooks Desktop.

For businesses requiring mileage tracking, QuickBooks Desktop offers manual mileage tracking capabilities, providing a solution for businesses needing to monitor travel expenses efficiently.

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QuickBooks Online
View Plans-:Learn More
PriceStart At $ 315 per year
Mobile Apps Yes
Track MileageYes

Why We Picked It

QuickBooks Online offers a range of features to streamline financial management, including income and expense tracking, invoicing, payment acceptance, tax deduction optimization, sales and sales tax tracking, receipt uploading and categorization, 1099 contractor management, report generation, mileage tracking, and estimates creation. Pricing for the Simple Start plan begins at $15 per month for the first three months, then $30 per month thereafter, catering to solo users.

For more extensive functionalities, the Essentials plan is available at $27.50 per month for the initial three months, followed by $55 per month. This plan accommodates up to three users and includes bill management and time tracking, making it the most popular option.

Opting for the Plus plan, priced at $42.50 per month for the initial three months and $85 per month thereafter, grants access for up to five users, along with inventory tracking and project profitability monitoring.

The Advanced plan, the highest-tiered option, is priced at $100 per month for the first three months and $200 per month subsequently. It caters to larger teams with features like business analytics, employee expense management, role-based access customization, exclusive app integrations, dedicated account support, online training, process automation, and data restoration from backups.

Freelancers can benefit from the Self-Employed plan, initially priced at $15 per month (discounted to $7.50 for the first three months). This plan offers mileage tracking, basic reporting, income and expense tracking, receipt organization, and estimation of quarterly taxes.

Moreover, users can opt for a one-time live Bookkeeping setup for an additional $50 with any plan, ensuring smooth implementation and setup of their chosen QuickBooks Online package.

Pros & Cons

QuickBooks Online offers robust capabilities to manage 1099 contractors, track income and expenses, and ensure accessibility on the go. Users can create custom rules for bank transactions, facilitating automatic updates and categorization. Additionally, QuickBooks Online boasts a 100% Accurate Books Guarantee, instilling confidence in financial data integrity.

However, it’s important to note that payroll services come at an additional cost, and some users have reported occasional lags in performance. Furthermore, QuickBooks Online lacks industry-specific editions, potentially limiting customization options for certain businesses.

How the Software Stacks Up

Starting Price$549.99 per year$30 per month ($15 per month for the first three months during the current promotion
Mobile AppLimited accessYes
Number of App IntegrationsMore than 200More than 650
Cloud AccessFor an additional fee per user, up to 40 usersYes, for up to 25 users
Invoice and Accept PaymentsYesYes
Automatically Sync Bank Transactions Bank fees may Bank fees may applyYes
PayrollStarts at $50, plus $2 per employee, per month$45 per month ($22.50 per month for the first three months during the current promotion)

The primary distinction between QuickBooks Online and QuickBooks Desktop, beyond price, lies in their accessibility and deployment method. QuickBooks Online operates in the cloud, offering the advantage of accessibility from anywhere with internet connectivity. However, reliance on an internet connection can pose challenges if signal strength is poor or intermittent.

Conversely, QuickBooks Desktop is downloaded directly to your computer, ensuring fast data processing without concerns about internet connectivity. However, this setup necessitates additional fees for each user accessing the account simultaneously.

QuickBooks Online boasts a robust mobile app, enabling comprehensive functionality on the go. In contrast, the Desktop version’s mobile app is limited, primarily serving as a receipt uploader.

Upon signing up for QuickBooks Online, only monthly payment options are initially presented. However, users can switch to annual billing within their account settings to avail of a 10% discount. Additionally, all Online plans include features such as receipt capture, QuickBooks support, and integration with over 650 apps including PayPal, Square, and Shopify.

QuickBooks Desktop operates on an annual subscription model, commencing at $549.99 per year, which might pose challenges for small businesses or startups with limited financial resources. Unlike its online counterpart, Desktop offers fewer app integrations, with over 200 options compared to the 650-plus available with QuickBooks Online.

QuickBooks Online facilitates cloud-based access for up to 25 users, with an additional fee per user, extending up to 40 users. The company’s focus has shifted predominantly towards its cloud version, signaling a potential shift away from Desktop in the future. However, users transitioning from Desktop to Online can import their data seamlessly, retaining access to their original company file.

Both versions offer automatic bank transaction categorization, although bank fees may apply for QuickBooks Desktop. Payroll services can be added to QuickBooks Online starting at $45 per month, or to Desktop starting at $50, plus $2 per employee per month.

A notable distinction is QuickBooks Online’s offering of a Self-Employed version at $15 per month, which is unavailable with QuickBooks Desktop.


QuickBooks Online presents a superior value proposition compared to QuickBooks Desktop, offering a broader array of features accessible on the go. For businesses not requiring the advanced functionalities of the Desktop plan, opting for the Online version can result in significant cost savings. QuickBooks Desktop remains a viable choice for businesses necessitating specialized features like inventory tracking or forecasting, even though it comes at a higher price point. Nonetheless, for the majority of small businesses, QuickBooks Online is sufficient to meet their needs.

5 thoughts on “Quickbooks Desktop Vs Quickbooks Online: Which is best for you in 2024(Wed mastery.com)”

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